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1.3.2 Assessment and Progress Record

Contents

  1. Introduction
  2. First Assessment and Progress Record
  3. Second and Subsequent Assessment and Progress Record
  4. Role of the Independent Reviewing Officer
  5. Child/Young Person Returning to Birth Family


1. Introduction

This procedure identifies how the Assessment and Progress Records (APR) are used to assess and monitor the developmental progress of children who are in public care, and to inform the care plan.

The Assessment and Progress Record is a recording tool and is used to assess and monitor the developmental progress of a child/young person who is in public care and to inform the child's plan. Its purpose is to support social workers in recording and analysing information.

It is a tool for planning and conducting the assessment and as a record, which brings together the information gathered during the assessment to facilitate analysis.

The Assessment and Progress Record should be used to inform a child/young person's review and assist in evaluating the impact of actions and services and identifying further actions.

The Assessment and Progress Record is used to inform the child's Care Plan to assist the Lead Social Worker to:

  • Judge whether the overall aim of the plan remains appropriate to the child/young person's needs;
  • Analyse and evidence the impact of actions and services recorded within the child's plan;
  • Ascertain if there are areas of previously unidentified or unmet needs;
  • Evidence that the placement is meeting the needs of the child/young person.

Where the aim of the Child's Care Plan is to return to birth family there will be an up to date Assessment and Progress Record to confirm and inform the aim of the child's plan.

The Assessment and Progress Record will be completed within 35 working days.

There is no Assessment and Progress Record for children under one year of age. This is because children under one year will have had a Social Care Assessment completed when they become looked after and subsequent assessment will be after their first birthday.

Information is collated through a variety of methods including from the child/young person. However if the child/young person will not contribute this will not prevent the APR from being completed.


2. First Assessment and Progress Record

The first Assessment and Progress Record builds upon information in the Core Assessment/Social Care Assessment.

The Assessment and Progress Record will commence from the date of the second review of the child's plan and be completed by the date of the third review.

It will be completed within 35 working days.


3. Second and Subsequent Assessment and Progress Record

At other times the Assessment and Progress Record will be completed at least once in every six months for children up until their fifth birthday and at least once annually for children aged 5 years and over.

The Assessment and Progress Record will cease to be completed for young people aged 15 1/2 years of age. Their needs will be assessed through Pathway Plan Need Assessment and reviewed through CiPC reviews and Pathway Plan reviews.

An Assessment and Progress Record may be completed or updated following a significant event of a Looked After Child.

It will be completed within a maximum of 35 working days from the start date.

The completion of the Assessment and Progress Record will be led by the child/young person's Lead Social Worker.

The Lead Social Worker will collect information in a variety of methods including:

  • Discussion with the child/young person;
  • Discussion with the carers;
  • Discussion with the parents;
  • Discussion with family members and significant others;
  • Discussion with other professionals;
  • Observations of the child/young person;
  • Reviewing existing information for example the chronology, child's record, reports from other agencies;
  • Use of the Scales and Questionnaires.

The Lead Social Worker will record into the Review of the Child's Care Plan-social workers report:

  • The identified progress, and any changes to the child/young person's circumstances;
  • Evaluation of the impact of the services and actions currently in the plan;
  • identify further actions/services that may be added to the plan at the review.

The Lead Social Worker will provide a copy of the APR to the child/young person, carers and birth parents within 10 working days of the date of completion. The Lead Social Worker will also take copies of the summaries of the Assessment and Progress Record to the CiPC Reviews.


4. Role of the Independent Reviewing Officer

The Independent Reviewing Officer (IRO) will ensure that the Assessment and Progress Record is completed by the Lead Social Worker and is of a standard that enables good quality planning for the child.

The IRO will read the Assessment and Progress Record prior to the review of the child's plan.


5. Child/Young Person Returning to Birth Family

There will be an up to date Assessment and Progress Record prior to the child returning home.

A Social Care Assessment will be completed within 45 working days of the date the child/young person returns to birth family. The Social Care Assessment will be used to assess the parenting capacity, the family and environmental factors impacting upon the birth family and draw upon the information within the APR to complete an assessment and analysis of the child's development needs and progress.

If necessary the APR and Social Care Assessment can be worked upon at the same time, thus allowing overlap of assessment from the child within the foster/residential placement and placement with birth family.

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