Lincolnshire Children's Services Procedures Manual

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This contents list is sub divided into the following sections, each Section contains relevant Chapters/Procedures: (Click on the title to jump to the Section you require):

  1. All Children
  2. Services to Children in Need
  3. Services to Looked After Children
  4. Youth Offending / Future 4 Me
  5. Guidance
  6. Appendices

1. All Children


Introduction and Policy Framework

1.1.1 Introduction  
1.1.2 Using this Manual  
1.1.3 Children's Services Policy, Values and Principles  
1.1.4 Lincolnshire County Council Safeguarding Children Policy Updated
1.1.5 Children's Services Health and Safety  
1.1.6 Lincolnshire County Council's Information Sharing Policy  
1.1.7 Looked After Children Policy  
1.1.8 Safe Care Policy  
1.1.9 Lincolnshire Safeguarding Children Partnership Procedures, Putting Children First (Meeting the Needs of Children and Families in Lincolnshire)  
1.1.10 Family and Friends Care Policy  
1.1.11 Suicide and Self Harm Policy  
1.1.12 Domestic Abuse Policy  
1.1.13 Capacity and Consent New



Assessment and Planning

1.2.1 Initial Contact and Referrals  
1.2.2 Early Help and TAC Process  
1.2.3 Child and Family Assessment Process  
1.2.4 Extremist Radicalisation Policy  
1.2.5 Strategy Discussions  
1.2.6 Public Law Outline (PLO) Applications to Court under Children Act 1989 and CAFCASS Plus Lincolnshire Initiative  
1.2.7 Supervision Orders in Care Proceedings  
1.2.8 Transfer and Allocation Procedure  
1.2.9 Post Placement Arrangements  
1.2.10 Unaccompanied Asylum Seeking Children Procedure Updated
1.2.11 Support Panel Procedure Updated
1.2.12 Working with Foreign Authorities in Child Protection Cases  
1.2.13 Families with No Recourse to Public Funds Updated



Case Records

1.3.1 New Information on an Open Case  
1.3.2 Assessment and Progress Record  
1.3.3 Case Closure  
1.3.4 Supervision Policy and Procedure Updated
1.3.5 Quality Audit Procedure Updated
1.3.6 Case Review Protocol  
1.3.7 Access to Records / Subject Access Requests  
1.3.8 Retention of Documentation and Destruction of Files  
1.3.9 Case Management Protocol (Children with Disabilities)  
1.3.10 Casework Procedures for Children's Social Care Supervised Students Updated
1.3.11 Use of Social Media Sites by Social Care and Safeguarding Staff New
1.3.12 Storage of Data on Mobile Devices New



Voice of the Child

1.4.1 Children's Services Complaints  
1.4.2 Representation, Advocacy and Children's Rights  
1.4.3 Children's Consultation and Participation  




1.5.1 Child Protection Information Sharing (CP-IS) Guidance for Social Care  
1.5.2 Activities and Transporting Children - under review  
1.5.3 Discontinuation of Child Protection Plan  
1.5.4 Insurance Claims and Ex Gratia Payments  
1.5.5 Children's Services Transport Procedure  
1.5.6 Guidance on Determining Which Local Authority is Responsible for a Child  

2. Services to Children in Need



2.1.1 Child and Family Progress Plans and Meetings Updated
2.1.2 Child and Family Progress Meetings for Children with Disability (CWD)  
2.1.3 Financial Assistance  
2.1.4 Private Fostering  
2.1.5 Residence Order/Child Arrangements Order Procedure  
2.1.6 Residence Order/Child Arrangements Order Allowances - Children's Financial Review  
2.1.7 Short Term Breaks - Care for Disabled Children  
2.1.8 Medication Procedure for Short Break Homes  
2.1.9 Family Group Conferences  
2.1.10 Contact Service  



Children and Young People Aged 0-25 with Special Educational Needs and Disabilities

2.2.1 Children and Young People Aged 0-25 with Special Educational Needs and Disabilities  
2.2.2 Direct Payments  
2.2.3 Transitional Needs  
2.2.4 Special Educational Needs & Disability (SEND) Local Offer  

3. Services to Looked After Children


Planning for Looked After Children

3.1.1 Ceasing to Look After a Child  
3.1.2 Decision to Look After and Care Planning  
3.1.3 Permanence Planning Strategy  
3.1.4 Delegation of Authority to Foster Carers and Residential Workers  
3.1.5 Foster to Adopt Placements, Concurrent Planning and Temporary Approval as Foster Carers of Approved Prospective Adopters  




3.2.1 Emergency Foster Placement  
3.2.2 Placement Plans  
3.2.3 Placements in Residential Care  
3.2.4 Placements with Parents  
3.2.5 Placements with Connected Person Under Regulation 24  
3.2.6 Parent and Child Foster Care Placement  
3.2.7 Funding of Kinship Care Placements  
3.2.8 Notification by Other Local Authorities / Placement Providers of Children Placed within Lincolnshire  
3.2.9 Notification to Other Authorities of Children Placed Out of County  
3.2.10 Placements in Secure Accommodation on Welfare Grounds Updated
3.2.11 Placement for Permanent Fostering  
3.2.12 Support for Permanent / Long Term Fostering Placements  



Reviews and Independent Reviewing Officers

3.3.1 The Review of the Child's Plan for Looked After Children  
3.3.2 The Review of the Placement Plan (Looked After Child)  
3.3.3 Secure Accommodation (Criteria) Reviews  
3.3.4 The Role and Expectations of the Independent Reviewing Officers  
3.3.5 Quality Assurance Process - Positive Challenge and Formal Escalation  



Behaviour Management

3.4.1 Children and Young People who are Missing  
  Please refer to: LSCP Joint protocol for Missing Children and Young People  
3.4.2 Behaviour Management Plans  
3.4.3 Physical Intervention  
3.4.4 Sanctions  



Education and Recreation

3.5.1 Education of Looked After and Previously Looked After Children  
3.5.2 Holidays and School/Organisational Trips Outside the UK Updated
3.5.3 Holidays and School/Organisational Trips Inside the UK  
3.5.4 Leisure and Recreation  
3.5.5 Correspondence, Communication and Social Networking  



Health and Wellbeing

3.6.1 Death or Serious Injury to a Looked After Child  
3.6.2 Drugs and Substance Misuse  
3.6.3 General Practitioners, Dentists and Opticians  
3.6.4 Health Care Assessments and Health Plans  
3.6.5 Infestations  
3.6.6 Self Harming  
3.6.7 HIV/AIDS  
3.6.8 Nutrition and Diet  
3.6.9 Sexual Health and Relationships Guidance  
3.6.10 Child and Family Service, Looked After Children Service, Operational Policy  



Family Contacts

3.7.1 Contact with Parents and Siblings  
3.7.2 Contact with Relatives and Friends  
3.7.3 Social Visits (Including Overnight Stays)  
3.7.4 Child Contact with Adult in Custody  
3.7.5 Spending One-to-One Time Alone with Children (Residential)  



Foster Carers

3.8.1 Assessment and Approval of Foster Carers  
3.8.2 References and Checks Guidance  
3.8.3 Fostering Panel  
3.8.4 Matching Children with Foster Carers Policy  
3.8.5 Limit on the Number of Children in a Foster Home, Exemptions and Extensions of Approval  
3.8.6 Persons Disqualified from Fostering  
3.8.7 Review and Termination of Approval of Foster Carers  
3.8.8 Supervision of Foster Carers  
3.8.9 Training of Foster Carers  
3.8.10 Support for Foster Carers Facing Allegations  
3.8.11 Risk Assessments when Placing Children in Foster Care  
3.8.12 Staying Put Procedure  
3.8.13 CoramBAAF Guidance on Smoking in Family Placements  
3.8.14 Whistleblowing - Foster Carers  
3.8.15 Respite Policy for Foster Carers and Children Looked After  
3.8.16 Education Policy for Foster Carers  
3.8.17 Transfer of Foster Carers Protocol England (2014) (reissued 2015)  



Adoption and Special Guardianship

3.9.1 Special Guardianship Orders  
3.9.2 Assessment and Approval of Adopters  
3.9.3 Adoption Panel  
3.9.4 Placement for Adoption  
3.9.5 Relinquished Children  
3.9.6 Supervision of Adoptive Placements  
3.9.7 Adoption Case Records  
3.9.8 Access to Birth and Adoption Case Records  
3.9.9 Adoption Support  
3.9.10 Disruption Meeting Procedure  
3.9.11 Prospective Adopters Attending Panel  
3.9.12 Non Agency Adoptions  
3.9.13 Arrangements for Children's Guardians to attend meetings of the Adoption Panel  
3.9.14 Court Reports in Adoption/Special Guardianship  
3.9.15 Inter Country Adoption  
3.9.16 Direct Placement Scheme - Adoption Services  
3.9.17 Managing Allegations in Respect of Children Placed for Adoption, Children Receiving Adoption Support Services, Adopters Awaiting Placement or Allegations of Historical Abuse  
3.9.18 Foster Carer's Who Wish to Adopt the Child they are Fostering  
3.9.19 Disaster Recovery Plan for Adoption Services  
3.9.20 Education Policy for Adoptive Carers and Children for Whom the Plan is Adoption  



Leaving Care

  Leaving Care Charter  
3.10.1 Leaving Care and Transition  




3.11.1 Barricading  
3.11.2 Contacting the Police  
3.11.3 Countering Bullying  
3.11.4 Searching Children and their Belongings  



Monitoring Quality

3.12.1 Visits to Children  
3.12.2 Advocacy and Independent Visitors  
3.12.3 Monitoring and Review of Homes  
3.12.4 Notifications of Significant Events Updated
3.12.5 Friends and Visitors Procedure - Children's Homes  
3.12.6 Child Trust Funds and Junior Individual Savings Accounts for Looked After Children  



Privacy and Personal Care

3.13.1 Children's Bedrooms  
3.13.2 Hair and Skin Care  
3.13.3 Physical Contact and Intimate Care  
3.13.4 Pocket Money and Allowances  
3.13.5 Spiritual Development  
3.13.6 Telephones, Mobile Phones and Letters  




3.14.1 Change of Name  
3.14.2 Marriage  
3.14.3 Children Accommodated by Health Authorities  
3.14.4 Criminal Injuries Compensation  
3.14.5 Lincolnshire Secure Unit  

4. Youth Offending / Future 4 Me

4.1 Youth Justice Guidance for Practitioners  
4.2 Looked After Children and Young People in Contact with Youth Justice Services  
4.3 Remands to Local Authority Accommodation or to Youth Detention Accommodation  
4.4 Responsibilities of the Local Authority to Former Looked After Children and Young People in Custody  
4.5 Police and Criminal Evidence Act (Section 38) and Provision of Local Authority Accommodation  
4.6 Lincolnshire Joint Working Protocol - Provision of Appropriate Adults for Children and Young People  

5. Guidance



5.1.1 Behaviour Management  
5.1.2 Consents  
5.1.3 Bullying  
5.1.4 Education  
5.1.5 First Aid, Home Remedies and Prescribed Medicines  
5.1.6 HIV/AIDS Guidance  
5.1.7 Blood Borne Viruses  
5.1.8 Incidents  
5.1.9 Life Story Work  
5.1.10 Nutrition, Diet and Mealtimes  
5.1.11 Placement Plans Guidance  
5.1.12 Private Foster Carers  
5.1.13 Touch  
5.1.14 Written Agreements  
5.1.15 Recording with Care Guidance  
5.1.16 Critical Incident Handbook  
5.1.17 Employee Support in Critical Incidents  
5.1.18 Guidance and Process for Supported Childcare  
5.1.19 Health and Safety Guidance  
5.1.20 Health and Safety Risk Assessment and Recording  
5.1.21 Managing Risk in Meetings  
5.1.22 Flagging Procedure for Individuals Who Pose a Risk to Children  
5.1.23 Emergency Duty Team  
5.1.24 Deprivation of Liberty  
5.1.25 The Mental Capacity Act 2005  




5.2.1 East Midlands Region Children's Social Care Regional Protocols  
5.2.2 Lincolnshire Duty to Refer Protocol  
5.2.3 Lincolnshire Youth Homelessness Joint Working Protocol  
5.2.4 Children and Young People's Accommodation Pathway  
5.2.5 Protocol for Transition from Children's Services to Adult Housing Related Support and (Semi) Independent Living  
5.2.6 Homeless Families with Children Protocol  
5.2.7 Information Sharing Agreement with Lincolnshire Police  
5.2.8 Lincolnshire Children's Services and Police Protocol on Managing Domestic Abuse Notifications and Referrals  
5.2.9 Joint Protocol with CAFCASS  
5.2.10 Joint Protocol: MAPPA and MARAC  
5.2.11 Promoting Health and Wellbeing of Looked After Children Protocol  
5.2.12 Protocol for The Management of Independent Sector Residential and Foster Care Placement Contracts for Looked After Children  
5.2.13 Information Sharing Agreement with Lincolnshire Community Services, Health Visitors and Lincolnshire County Council, Children's Centres  
5.2.14 Protocol for the Use of Social Care Data shared with Children's Centres  
5.2.15 Raising Concerns about a Vulnerable Child or Adult at Risk Joint Protocol for Children's Services and Adult Social Care  
5.2.16 Elective Home Education Protocol  

6. Appendices

6.1 Local Contact Details  
6.2 Local Keywords Updated
6.3 Working Together to Safeguard Children  
6.4 Safeguarding Disabled Children Practice Guidance (DCSF 2009)  
6.5 Standard Symbols for Genograms  
6.6 The Young Persons' Guide to the Children and Families Act, DfE 2014  
6.7 Amendments